Virtual Medical Assistant

Virtual Medical Assistant

Navigating the complexities of the healthcare industry can be challenging. With so many responsibilities, healthcare professionals often find themselves stretched thin. That's where a Virtual Medical Assistant from VA Support Now comes in. Our trained and experienced VMAs are here to help you manage your administrative tasks efficiently, allowing you to focus on providing top-quality care to your patients.

How Can a Virtual Medical Assistant Help You?

At VA Support Now, we understand the unique needs and challenges of healthcare professionals. That's why we offer specialized virtual medical assistant services designed to streamline your daily operations. Whether you require a virtual medical personal assistant for patient engagement and scheduling or need support with medical billing, our medical billing virtual assistant is here to help. Our virtual assistant for medical practice can be integrated seamlessly into your existing team, aiding in administrative tasks, patient communication, and more. By entrusting us with these essential functions, healthcare providers can focus on delivering exceptional patient care. Explore how our virtual assistant medical practice support can elevate your healthcare services today!

Virtual Medical Assistant Services That We Provide

At VA Support Now, we understand the unique needs of healthcare professionals. Our comprehensive range of services is tailored to meet the diverse requirements of medical practices, from small clinics to large hospitals.

General Transcription Services

Medical Transcription Services

Accurate medical transcription is essential for ensuring proper documentation of patient records. Our VMAs are trained in medical terminology and have the necessary experience to transcribe your audio recordings with precision. From physician's notes and consultations to surgical reports and discharge summaries, our medical transcription services provide you with reliable and accurate records that you can count on.
Audio/Video Transcription

Medical Billing and Coding Services

Navigating the complexities of medical billing and coding can be a daunting task for healthcare providers. Our VMAs are well-versed in the latest billing codes and insurance regulations, ensuring that your claims are processed correctly and promptly. By outsourcing these tasks to a virtual medical assistant, you can minimize the risk of billing errors, expedite reimbursement, and improve your practice's financial health.
Legal Transcription Services

Appointment Scheduling Services

A well-organized appointment schedule is crucial for smooth operations and optimal patient care. Our virtual medical personal assistants can help you manage your schedule, confirm appointments, and send reminders to patients, reducing no-shows and improving patient satisfaction. With our appointment scheduling services, you can keep your calendar organized and ensure that you're always available for your patients when they need you most.
Medical Transcription Services

Patient Communication Services

Clear and effective communication with patients is essential for providing high-quality care. Our healthcare virtual assistants are trained to handle patient inquiries, address concerns, and relay important information between healthcare providers and patients. By providing a prompt and professional point of contact, our VMAs help to enhance the patient experience and build trust in your practice.
Business Transcription Services

Medical Record Management Services

Keeping track of patient records can be a time-consuming and labor-intensive task. Our VMAs have the skills and experience to manage your medical records efficiently, ensuring that patient information is up-to-date, organized, and easily accessible. From data entry and record updates to file organization and document scanning, our medical record management services help you stay on top of your paperwork and maintain compliance with privacy regulations.
Academic Transcription Services

Insurance Verification Services

Insurance verification is a crucial aspect of the patient intake process. Our virtual medical assistants can handle this task for you, verifying patient coverage, identifying any changes in benefits, and obtaining necessary pre-authorizations for procedures. By streamlining this process, you can reduce the risk of denied claims and improve your practice's overall revenue cycle.

Medical Data Entry Services

Accurate and timely data entry is crucial for maintaining up-to-date patient records and ensuring proper billing. Our VMAs are trained to handle medical data entry tasks with precision and care, ensuring that your records are always accurate and up-to-date. Whether it's entering new patient information, updating existing records, or managing electronic health records (EHR) systems, our medical data entry services help you maintain a well-organized and efficient database.

Medical Writing and Editing Services

Medical writing and editing services are essential for healthcare professionals who need to create informative and accurate documents, such as research papers, case studies, and clinical trial reports. Our VMAs have a strong background in medical writing and can help you draft, edit, and proofread these documents to ensure clarity, accuracy, and compliance with industry standards.

Medical Research Services

Staying informed about the latest medical research and advancements is essential for healthcare professionals. Our virtual medical assistants can assist you in conducting research on specific medical topics, gathering information from reputable sources, and summarizing findings for your review. With our medical research services, you can stay up-to-date on the latest developments in your field and provide the best possible care to your patients.

Medical Administrative Support Services

Administrative tasks, such as managing correspondence, organizing files, and maintaining inventory, can be time-consuming and distracting for healthcare professionals. Our virtual medical personal assistants can help you stay on top of these tasks, ensuring that your practice runs smoothly and efficiently. By delegating these responsibilities to a VMA, you can free up more time to focus on patient care and other critical aspects of your practice.

Virtual Assistant for Medical Practice

At VA Support Now, we understand that every medical practice is unique. That's why we tailor our virtual medical assistant services to meet your specific needs. Whether you need help with appointment scheduling, patient communication, or medical research, our VMAs are here to support you every step of the way. By partnering with us, you can improve the efficiency of your practice and enhance the overall patient experience.

How our Virtual Medical Assistant Works

The Introduction Call
1. Initial Call & Matchmaking
In our initial call, we take the time to understand your healthcare business and industry. Our matching expert then selects top-tier virtual assistants (VAs) who specialize in medical assistance and are well-versed in the unique needs and challenges of the healthcare industry. If necessary, we expand our search externally to ensure we find the best virtual medical assistant who aligns with your specific requirements and budget.
Engaging the Matching Expert
2. Vetting & Candidate Presentation
We have a rigorous selection process for our VAs to ensure they have the necessary qualifications and experience in healthcare. Once vetted, we provide you with comprehensive VA profiles that include résumés and introductory videos. These profiles allow you to assess the qualifications, healthcare expertise, and interpersonal skills of each candidate, enabling you to make an informed decision.
3. Interview & Selection Debrief
We understand the importance of finding a virtual medical assistant who not only has the necessary medical knowledge but also fits well within your healthcare environment. You have the opportunity to interview the candidates we have matched for you. This interview process allows you to evaluate their healthcare experience, medical terminology proficiency, and ability to provide compassionate patient care. Following the selection, we gather specific training information to ensure the VA is fully prepared to support your medical practice. If needed, we can provide additional candidates for consideration.
Vetting the Virtual Assistants
4. Training & Kick-Off
Once the virtual medical assistant is selected, they undergo a certified training program that equips them with the necessary medical skills, patient management techniques, and administrative tasks specific to the healthcare industry. This comprehensive training prepares them for their role in providing effective medical support. We arrange a kick-off call to formally introduce the VA to your team and initiate their services smoothly.
Presenting the Candidates
5. Ongoing Support
We recognize that ongoing support is vital in the healthcare field. Our dedicated managers provide continuous support to both you and the virtual medical assistant. They serve as a point of contact, addressing any questions or concerns that may arise. This ongoing support allows you to focus on delivering quality healthcare while our virtual medical assistant handles various administrative tasks, patient scheduling, medical record management, and other medical support functions.

Hiring Virtual Medical Assistant

Taking the first step to hire a virtual medical assistant is simple. Contact VA Support Now to discuss your needs and learn more about how our VMAs can help your practice thrive. With our customized solutions, experienced VMAs, and dedication to client success, we're confident that we can provide the support you need to streamline your operations and enhance the patient experience.


Virtual Medical Assistant from VA Support Now can be a game-changer for healthcare professionals looking to optimize their practice and focus on providing top-notch patient care. With a range of services tailored to your needs, experienced VMAs, and a commitment to client success, VA Support Now is the ideal partner for healthcare providers seeking efficient and reliable administrative support. Get in touch with us today to learn more about how our virtual medical assistants can help your practice thrive.


A medical virtual assistant is a trained and experienced professional who provides administrative support to healthcare providers remotely. They can handle a variety of tasks, including medical transcription, appointment scheduling, patient communication, and more, allowing healthcare professionals to focus on patient care.
The cost of hiring a virtual medical assistant varies depending on factors such as experience, skillset, and the scope of services provided. VA Support Now offers competitive pricing to ensure you receive cost-effective, high-quality support for your medical practice.
The daily duties of a virtual medical assistant can vary depending on the needs of the healthcare provider. Common tasks include managing appointment schedules, handling patient communication, transcribing medical records, and assisting with medical research. Ultimately, a virtual medical assistant’s role is to help streamline administrative tasks and improve the efficiency of a medical practice.
Our virtual medical assistants are trained in professional communication and have a strong background in the healthcare industry. They are well-versed in medical terminology and best practices, ensuring that they can effectively communicate with your patients and provide a high level of support.
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Want to hire the perfect VA?

Book a call with one of our matching experts and we will help you find the exact fit for your business. Whether you are looking to hire a team of 1 or 100!