About Us:
At VA Support Now, efficiency and organization are at the core of our operations. We're seeking a dedicated Admin/Executive Assistant to streamline our executive functions and enhance our daily operations.
Skills Required:
- Experience: Proven work experience as an Executive Assistant, Personal Assistant, or a similar administrative role.
- Technical Proficiency: Excellent knowledge of MS Office and familiarity with other essential office tools.
- Operational Knowledge: Proficiency in SOP creation, calendar management, and email management.
- Organizational Skills: Exceptional organizational and time management capabilities to handle multiple tasks efficiently.
- Communication: Stellar verbal and written communication skills, ensuring clarity and professionalism in all interactions.
- Social Media Basics: Basic understanding of social media management and its tools.
Key Responsibilities:
- Point of Contact: Serve as the primary liaison among executives, employees, clients, and external partners, ensuring smooth communication.
- Information Management: Ensure timely and accurate flow of information within and outside the organization.
- Calendar Management: Oversee executives' calendars, scheduling meetings and ensuring no overlaps.
- Travel Coordination: Organize travel and accommodation arrangements for executives.
- Office Management: Monitor office supplies and replenish as needed, ensuring the workspace is well-equipped.
- Communication Formatting: Prepare and format information for various communication channels – including memos, emails, presentations, and reports.
- Meeting Minutes: Attend meetings and accurately record minutes for future reference.
- Call Management: Screen incoming calls, directing them appropriately, and managing correspondence.
- Filing System: Develop and maintain an efficient office filing system, ensuring easy access to critical documents.
Why Choose VA Support Now?
Joining our team means being the organizational backbone of our operations. We offer competitive compensation, a supportive work environment, and opportunities for professional growth.
To apply please send your resume and cover letter to careers@vasupportnow.com
